Budget FAQs

Budget FAQ’s

  • How much of an increase can we ask for?
    ~ You may ask for any increase as long as it is reasonable and justifiable.

      • What are line items?
        ~ They are the individual budget categories on your budget, such as supplies, programming, t-shirts, etc.  You must have certain line items to be able to spend your funds on certain      

      • Can we submit a budget if we don't have our SGAC forms completed?
        ~ You can but, Budget and Finance will only approve Senate Recognized Groups in good standing.

      • Where and when do we submit the forms to?
        ~ Operating budgets are due by 4 p.m. in February 5, 2016 at the Senate Office.  Operating budgets can be turned in by hand or emailed to sentreas@ship.edu and ljlaug@ship.edu.

      • Where do we pick up the forms?
        ~ All forms must be picked up at the Budget Training Session or by scheduling a meeting with the Student Association Treasurer.

      • How are we notified of when our budgets have been decided on?
        ~ Once Budget and Finance approved a budget, your group will be emailed.

      • What is difference between Capital Expenditures and Budget increases?
        ~ A Capital Expenditure is a one-time purchase after July 1st.
        ~ An increase is for your Operating budget.

      • What justification should we provide?
        ~ Please explain why you need an increase and how it is going to help your group.

      • Is there such a thing as too much justification?
        ~ No, please provide as much as possible.

      • $100 is the minimum budget, right?
        ~ There is no set minimum budget.

      • We just formed last week, can we request a budget?
        ~ No, you must be a group for as least one (1) year before requesting a budget.

      • Can we appeal our budget?
        ~ Yes, you may appeal the budget decision to B&F prior to the total budget being approved by the University President.   You may appeal up until April 1st.

      • Why might my budget be reduced?
        ~ A budget may be reduced based on past spending levels.
        ~ It may also be reduced based upon the current financial status of the Student Association.

      • What is the 2016-2017 Allowed column mean?
        ~ This tells you how much you can request without needing to fill out a line item increase form.


      Contact Us

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      For additional information or to schedule an appointment with any Student Government member, please contact the office secretary at 717-477-1651, Monday - Friday 8:30 a.m. - 4:30 p.m., by email  ljlaug@ship.edu or stop by our office located in CUB 201.